Lab Inspection System — Wireframe Layouts
Login
HKU Portal Login
🔑
Login with HKU credentials to access the system
System Notices
  • Only authorized users may log in
  • Contact IT support for access problems
  • Maintenance every Sunday 02:00-04:00
Dashboard
Inspection Calendar
[Calendar Widget Placeholder]

Assigned Inspections View
  • Dept, Coordinator, Current Status, Last Update, Outstanding Finding

Workload of Member View
  • Member, Inspection #, Dept, Current Status, Last Update, Outstanding Finding

DU View
  • Inspection Date of Rooms
Notification System
  • 0/1/2. Reminder of Inspection
  • 4/6. Reminder of Report Draft and Finding
  • 5. Reminder of Review Finding
  • 6. Reminder of Outstanding Items
  • 6. Reminder of Draft Report Review
  • 7. Finding Comments
  • 8. Reminder of Final Reports Confirmation
  • 9/10. Report Follow-up
  • 9. Reminder of Initial Response Confirmation
  • 10. Reminder of Completion Approval
Statistics
  • Showing the type, number and trend of finding in total
  • by individual department, faculty, region and premises.
  • DU also able to review the statistical data at their dashboard
Quick Actions
New Inspection
Manage User
Department List
Department Portal
Department/Division/Unit
  • Department Page
  • Division Page
  • Unit Page
People & Rooms
  • User management
  • Room assignment
  • Contacts
Safety Policies & Checklist
  • Safety Policies
  • Checklist
  • Safety Minutes
Findings
  • Inspection findings
  • Track follow-up actions
Setup
Department & Structure
  • Department List
  • Dept/Core/Division
  • Standalone Centre
  • Room & Building
User Roles
  • Dept User
  • Safety Office User
  • Dean, Head of Dept, DSR/SU, EU
Other Setup
  • Holiday
  • Email Templates
  • Preset Items for Inspection Form
Inspections Invitation (Step 1)
Coordinator Setup
  • Create inspection projects
  • Assign departments & inspectors
Department User
  • Accept/confirm inspection date
  • View assigned projects
Inspection Form
Lab Checklist
Additional Inputs
[Upload photo widget]
Inspection - Step 1 - Dept User Accept Date
Accept Invitation
Date
AM/PM
Meeting Time
Date
AM/PM
Meeting Time
Date
AM/PM
Meeting Time
Date
AM/PM
Meeting Time
Date
AM/PM
Meeting Time
Date
AM/PM
Meeting Time
Date
AM/PM
Meeting Time
Date
AM/PM
Meeting Time
Date
AM/PM
Meeting Time
Date
AM/PM
Meeting Time
Remark for AM/PM time
Dept User Accept Date


Coordinator communicates with user out-of-system to arrange another dates and mark the date on Calendar

Settings
User Management
  • Add/edit/remove users
  • Assign roles & permissions
Notification Preferences
  • Email notifications
  • Reminders
  • System alerts
Checklist Configuration
  • Edit lab checklist items
  • Set up presets
Project General Chatbox