Lab Inspection System — Wireframe Layouts
Login
HKU Portal Login
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Login with HKU credentials to access the system
System Notices
  • Only authorized users may log in
  • Contact IT support for access problems
  • Maintenance every Sunday 02:00-04:00
Dashboard
Inspection Calendar
[Calendar Widget Placeholder]

Assigned Inspections View
  • Dept, Coordinator, Current Status, Last Update, Outstanding Finding

Workload of Member View
  • Member, Inspection #, Dept, Current Status, Last Update, Outstanding Finding

DU View
  • Inspection Date of Rooms
Notification System
  • 0/1/2. Reminder of Inspection
  • 4/6. Reminder of Report Draft and Finding
  • 5. Reminder of Review Finding
  • 6. Reminder of Outstanding Items
  • 6. Reminder of Draft Report Review
  • 7. Finding Comments
  • 8. Reminder of Final Reports Confirmation
  • 9/10. Report Follow-up
  • 9. Reminder of Initial Response Confirmation
  • 10. Reminder of Completion Approval
Statistics
  • Showing the type, number and trend of finding in total
  • by individual department, faculty, region and premises.
  • DU also able to review the statistical data at their dashboard
Quick Actions
New Inspection
Manage User
Department List
Department Portal
Department/Division/Unit
  • Department Page
  • Division Page
  • Unit Page
People & Rooms
  • User management
  • Room assignment
  • Contacts
Safety Policies & Checklist
  • Safety Policies
  • Checklist
  • Safety Minutes
Findings
  • Inspection findings
  • Track follow-up actions
Setup
Department & Structure
  • Department List
  • Dept/Core/Division
  • Standalone Centre
  • Room & Building
User Roles
  • Dept User
  • Safety Office User
  • Dean, Head of Dept, DSR/SU, EU
Other Setup
  • Holiday
  • Email Templates
  • Preset Items for Inspection Form
Inspections Invitation (Step 1)
Coordinator Setup
  • Create inspection projects
  • Assign departments & inspectors
Department User
  • Accept/confirm inspection date
  • View assigned projects
Inspection Form
Lab Checklist
Additional Inputs
[Upload photo widget]
Inspection - Step 6 - Draft Report Generation
Program Leader Review with 10pt scale
  • Comment Finding Entries
  • Review with 10pt scalet
Summary
Part 1 - Particulars
















10

Part 2 - Inspection Finding
By Room - Room 101
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
By Room - Room 102
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
By Room - Room 201
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
By Room - Room 202
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
By Type - Good Practice
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
By Type - Issues
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
By Type - Recommendation
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
By Type - To be Confirmed
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
By Type - For Record
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box
Type #

Assign Entries to

Status


Photo
Room 101



Room 102



Room 201



Room 202





Merge with other Entry
Common Finding


Description


Leagl Issue


Risk Rating


Group of Finding


Location

Reoccurance
Observated by

Comments


Other Team Leader - Comment Comment Comment


Action Box


Program Leader Point:


Settings
User Management
  • Add/edit/remove users
  • Assign roles & permissions
Notification Preferences
  • Email notifications
  • Reminders
  • System alerts
Checklist Configuration
  • Edit lab checklist items
  • Set up presets
Project General Chatbox